LibreOffice FAQ

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Libreoffice shortcut keys CALC-1

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Libreoffice short cut keys

Why we should use and promote LibreOffice ?

LibreOffice is public software - we all own it and can freely share it. Microsoft Office is proprietary software and is owned by the company The documents produced in MS Office - doc, xls and ppt also belong to the company Government of India has mandated use of ODT, ODS and ODP in its'policy on open standards in egovernance Hence we should adopt and promote LibreOffice

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why should we use LibreOffice and not Microsoft Office?

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How to type kannada in Libreoffice by using Ibus -Ubuntu 12.04 ?

Step I

1. Click on applications > system tools > iBus

K1.png will see a keyboard icon on the right side of the top panel


3. left click on keyboard icon > preference – iBus preference window will open


4. select input method Note -check “that customize active input methods “ is selected

Kk4.png on “ select input method “ - choose Kannada from drop-down list > select kgp (if you prefer Nudi for Kannada typing)


Kk5.png on add on the right side. Once it added to the list click on close.

Now you can type kannada using control space keys.

If you want to type Baraha please select i-trans(instead of kgp) in the list,

Step II

To setting up a fonts in libreoffice :

Open LibreOffice writer:

Go to Tools --> Options --> Language Settings.

In Languages, check if Enabled for Complex Text Layout is ticked(enabled).

Also in Default Languages for Documents(CTL), select Kannada then click Apply --> close.

Again Go to Tools --> Options --> Libreoffice writer --> Basic font CTL -->> select Lohith Kannada or any unic code fonts in all the 5 boxes --> click OK.

Now Restart your Computer.

Open LibreOffice writer and press Control+Space. You can now start typing in Kannada and If you want English then press Control+Space'

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How do I change the page setup in LibreOffice?

  • To change your page settings in LibreOffice, select Format >> Page from the menu bar.
  • The dialogue box opens which allows you to change the various parameters of the page.
  • Click here to view the screenshot of the Format Page option.

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    Changing the template for your text document

    Libre Office Writer is comes with a predefined style templates which cannot be easily changed. For Example font style, font size, paragraph style etc. but you can create your own style template and make it as your default style by following these steps.

    1. Open the Styles and Formatting window through F11 shortcut key or through menu Styles → Styles and Formatting.
    Styles and formatting-min.png

    2. On the right side of the document you will see the Styles and Formatting window which displays Default Style. On the top right side Click on New style selection → New style.
    Creating new style 2.png

    3. Give the name for your new style template.
    Give name for your new text style template.png

    4. Once you click on the OK, this new template is added to your style list. Select your new template → right click and select modify.
    Modiefy new text style template-min.png

    5. Change desired options like Font, Text flow, spacing, etc.,. in the modification window and click on Apply to save it.
    Do change in your text style template.png

    6. After all the modifications, go to File->Templates->Save as Template to open the Template Manager.
    Save changes as a new template-min.png

    7. In the Template Manager, double click on styles.
    Selecting styles from the template.png

    8 Click on Save at the top left corner.
    9 Enter the template name and click on OK.
    ENter the name of your new template-min.png

    10. Then select the newly created template and click on Set as Default on top to set this as default style for any new documents created on LibreOffice.
    Setting up as default template.png

    11. Click on Close to close the Template Manager and re-open LibreOffice to see the new default style in LibreOffice.

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    Adding videos in Libreoffice impress slides

    Note: for doing this you need a good internet connection for the first time.

    1. Open terminal (Applications >> accessories >> terminal)
    2. Type or copy paste below command :

    sudo apt-get install -y gstreamer0.10-plugins*

    3. if it is asking password for ubuntu, please type your ubuntu login password (ubuntu)

    Note:- it will not display the password, just type and press "Enter".

    4. Once it done, please restart the computer.
    Now, you can add videos in impress. (Insert >> media >> audio and video)

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    How do I change the page orientation in LibreOffice (to Potrait, Landscape etc.)?

  • To change your page orientation, right click on the Default option at the bottom the page and select the appropriate option.
  • Click here to view the screenshot of the Page Orientation option.

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    Can I save a file in Microsoft Office format (.doc, .docx etc) in LibreOffice?

    Yes you can. LibreOffice can save a text file in '.doc' format, a spreadsheet in '.xls' format and a presentation file in '.ppt' format of Microsoft Office. These files can then be opened by MS Office Word.

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    Can LibreOffice open '.doc' files and can MS-Office open '.odt' files? can open documents of almost all the formats and it can also save a document in any format. However, MS-Office can open documents that are created only using MS Office.

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    If the receiver of my document uses MS Office and I use LibreOffice, how can I send the documents? can save documents in many formats including the MS Office format (.doc, .docx, .ppt, .xls etc)

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    Can I use on Windows Operating System?

    Yes you can use on Windows Operating System, however is a part of GNU/Linux operating system distributions.

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    What are the applications to create spreadsheets and presentations on Ubuntu?

    On Ubuntu, Presentation can be used to create presentations, Spreadsheet can be used to create spreadsheets, and Word Processor can be used to create word documents.

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    Can I create regional language documents using

    Yes, you can create regional language documents using Unicode fonts needs to be used.

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    How can I upgrade an older version of to a newer one?

    No upgrade patches exist. To upgrade an older version of, you always need to download a new installation set of and install that version. It is recommended that the previous version be uninstalled before updating to a new version.

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    What is Unicode? and convert non-uniccode to unicode

    Unicode (ISO 10646) is the one-size-fits-all character encoding standard designed to clean up the mess of dozens of mutually incompatible ASCII extensions and special encodings and to allow the computer interchange of text in any of the world's writing systems.

    Note: A tool to convert Kannada text written using ASCII format like Nudi/Baraha to Unicode.Online version is available here.
    Source code is released under GPL license and developed by Aravind VK.

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    Can I copy LibreOffice and take it home, give to my family and friends?

    All Sarvajanika Tantramsha software can be downloaded freely from the Internet. Information about free download is available on the Public Software website. You can also get all Sarvajanika Tantramsha applications on Windows platform from the SSA technical support team and e-Governance team.

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    How do I Password Protect my files using LibreOffice?

    • If you’re currently using LibreOffice want to learn how to save file securely with passwords, continue below to learn how. Password protecting a document restricts who can open, read or edit it. Anyone who tries to open it without the proper credential will be denied access. However, because LibreOffice uses a very strong encryption algorithm that makes it almost impossible to bypass, losing or forgetting your password will also deny you access to it.
    • You can only change your password while the document is opened. If you can’t open it with the correct password, you’ll probably never be able to open that document again. To change your password.

    Click on File –> Properties –> General, then on the menu bar, click the Change Password button in the dialog box.

    • To get started with protecting your documents, open or create a new document then go to File –> Save. On the Save dialog box, check the box at the bottom left to Save with password.

    Libreofficepasswordprotect 01.png

    • Next, type and confirm the password that will open the document. When you’re done, click OK.

    Libreofficepasswordprotect1 2.png

    • Make sure to remember the password as it will be highly impossible to open the document without the correct password. If you even to open with M$ Word, you’ll get the error message below.

    Libreofficepasswordprotect2 3.png

    • So, that’s how to protect documents using LibreOffice. If you want the file to be read-only, click ‘More Option’ and create a second password that will allow the file to be changed or modified by users with the correct second password.

    [file:libreofficepasswordprotect3_4.png |400px]

    • To edit a document, right click the content and select Edit, then type the editable password.

    [file:libreofficepasswordprotect4_5.png | 400px}

    How to enable spell check in LibreOffice Writer?

    Click here[1] to learn about enabling spell check in LibreOffice Writer

    Contributed by Sudhakar R Bhandary, Regional Coordinator, American India Foundation Trust

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    How to reduce photo size before inserting into your document?

    Please use GIMP (GNU Image Manipulation Program) to reduce the file size by 90% as follows:

    1. Right click on photo and select open with GIMP
    2. Click file save as give new name (add REDUCED to beginning of existing file name)
    3. Click on SAVE
    4. In the box that opens for picture quality, select 30%, this will save the picture with reduced quality (but your eye CANNOT Make out any difference) and reduce file size by 50 - 70%.
    5. Do this BEFORE YOU INSERT Pictures to your document

    How to read LibreOffice files in your mobile phone (only for Android phones)?

    1. OpenDocument Reader app can be used to read ODF (such as .odt of LibreOffice writer, .ods of LibreOffice Calc and .odp of LibreOffice presentation) docs in an Android phone.
    2. Go to your phone's Google play store and install OpenDocument Reader app.
    3. Alternatively, click on this link to go there.
    4. Now, browse to your odf documents in your phone and open them with this newly installed app. This can read odt, ods and odp formats.

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    My LibreOffice crashes everytime I see print preview. What do I do?

      To not have LibreOffice crashing everytime you see the print preview, do the following steps:
    • Open the Terminal (Application > Accessories > Terminal)
    • At the prompt, type sudo apt-get autoremove lo-menubar
    • Press Enter.
    • Enter your password when prompted (password not visible).

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    How to mail merge using LO Writer

    1. Create a csv with Name, Email address, etc.,. and save it in a file.
    2. Open LO writer and select Exchange database from Edit menu.
    3. Select browse and choose the csv file which we had created.
    4. Select Data sources from View menu to see the tables.
    5. Edit LO writer document as required.
    6. Drag and drop the attributes from data source table.
    7. Open Mail merge wizard from Tools menu and select current document as the starting document.
    8. Select document type - Letter/A4.
    9. Insert address block: Ensure “This document shall contain an address block” is unchecked.
    10. Create salutation: Ensure “This document should contain salutation” is unchecked.
    11. Edit document: By clicking the left and right arrow we can preview each page.
    12. Personalize document: This shows the finished document which is editable.
    13. Save, print or send: Save merged document will save the finished multi page document and Save starting document will save template for later use.

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